5 Simple Keypoints on Planning a Good Team Building Event

  1. planear-um-evento-de-team-building

Planning a good team building event can be a challenge. It can be a DIY, getting your own team to plan their Team Building event. But, they probably have other more critical things to do, like “their work”. In this case, just leave your Team Building planning ideas to the pros.

If you’re still thinking of doing it by yourself, here’s 5 quick simple ideas to help you to plan a good Team Building event. Follow our tips and your Team will enjoy not only a great time, but also and more important, get results for your company. You probably know this, but it’s also good to remember: There are benefit from insights and lessons learned from a good Team Building event that your employees can apply to workplace interactions.

1. First, focus on the end 

What do you want to achieve with your Team Building Event? After all you’re going to spend part of your budget on this, so you should look at it as an investment. And like, any other investments, you expect results.

So, when you plan your Team Building event, first focus on what results you want for your team. Sometimes you just want to let off  steam, reduce your team stress, with a weekly bonding session or fun opportunity to laugh or learn together.  Other times, you want your workers to really know your company and workplace. Or, probably, you just desperately need some conflict resolution.

There are many goals you can achieve with a good Team Building event. But if you do not have experience facilitating Team Building activities, and you want a more thorough and productive set of outcomes, consider hiring a team-building expert, like Team Dynamics.

2. Time and place

Once you know what results you want to accomplish with your Team building event, you need to decide on a location and a budget to ensure those goals are achieved.  If you are looking to reward your employees for successfully completing a big project, you may want an off-site location.  Do you want them to get to know each other and work through personality differences or communication issues? Then some Team Training event might do the trick.  Once you have the goal for the day and a general budget in mind, you can schedule an activity for the location that best fits those needs.

Time – the most valuable asset for planning a team building event

How to choose the perfect time for you Team Building event? Employees will always be more receptive to a team building day of activities if it is held during work hours and does not interfere with their valuable personal time. When you schedule the event, keep your employees’ schedules and other obligations in mind. While heading to the beach for the day might sound like a great idea, your staff might not enjoy it so much if it takes several hours away from their families to drive to the beach. If the activity involves an out-of-town drive, consider organising transport or car sharing. You want to make the day as easy and fun for your staff as possible.

Quick tips to plan your Team Building event in terms of timing:

  1. Consider the current calendar or any ongoing projects.
  2. Check for “bottle necks” in terms of productivity. Sometimes, there is just one task that if it’s delayed it can cause other teams and departments to freeze for that period.
  3. Try to do it before a big project gets underway – or before a big change is undertaken.
  4. Make sure that all employees are free for the event and not stressed for not being at the office or replying emails.
  5. If possible, check the weather forecast.
  6. Don’t forget that fun is the best learning enabler so chose the amount of time needed to have some fun.
  7. Plan some time to debrief You need to check if the event achieved the results you wanted.

Location, Location, Location

Location is more important that meets the eye. You can have planned the best team building event in the world, but if the location sucks, your team engagement will be lost.

For example, you’ll want to avoid venues that won’t be able to accommodate your group or activity, that are uncomfortable or create distress in some team members. Check your budget for travel time and costs. You might save a euro or 2 on your location but your objective should be to have your team arriving fresh and ready to be motivated. Sometimes you don’t have to go far. With little planning effort, you can find a nice venue or location that isn’t too far away, cutting down on travel time and costs.

3. Challenge your employees by planning a team building event

We’ve written about the importance of a good challenge and fun at the workplace. Having to work together on problems different than those they face in the workplace encourages teamwork. You can split your Team in groups and create contests or challenges related to the activity. You can have some prizes for the winners and a fun “punishment” for the losers but keep in mind the end goal of the activity. Plan well so this team challenge doesn’t backfire on you, creating demotivation on the loosing team and unnecessary unhealthy rivalry between your workers.

4. Gamify your Team Building Event

If you’ve ever played any kind of video game, you’ll be familiar with the basic mechanics of how they work and how addictive they can be. You need a series of challenging tasks with a small reward at the end, after completion. Gamification enables you to optimize your productivity by taking control of those dopamine bursts in your brain.

Here’s a few tips to help you create a “Gamified” event:

1.      Start by the end: create the ultimate goal to win, and communicate it well.

2.      Create a number of smaller goals to complete as you pursue this end goal

3.      Create rewards for each small goal to keep people engaged.

After the Team Building event, try to apply this gamification approach to your work tasks.

Bringing what you and your team learned during this activity to everyday work, incorporating it into their workflows can represent increases of engagement & productivity .

Gamification is meant to be fun, but this type of mandated fun will only work if your team members have consented to it and understand the rules at play.

Debriefing

Debriefing can often be perceived as the least fun part of planning a Team Building Event. But, it is as important as any other aspect of team-building, and should follow every activity or event. It is the answer to the question, why are we investing time and money in this process?

First, get the participants feedback from the activities. This will help you establish their learnings and experiences as well as gauge if you’ve achieved the objectives of the team-building event. The debriefing stage basically sums up the lessons, values and principles that you want to the participants to remember. It is, in fact, one of the important parts other than the activity itself because it helps you know your employees better, and if you’re doing it right, you’ll pick up a few things to help improve how your teams work together to reach their objectives. .

Conclusion

Behind every successful team-building session there’s a lot of planning. “Improv” usually does not lead to good results. Gather some suggestions and recommendations from your co-workers and team. This way, not only you can create a better and more customizable event but it immediately would be a team effort.

Just never loose focus on what you want to achieve. You can have the most fun event, but get no productivity results. Then, it was just for laughs. There’s nothing wrong you that, but in our opinion, if your spending part of your budget in Team Building activities, you probably want some results too.  A good Team Building event can be a great way to both reward your employees and help foster closer relationships. But it also can be a great way to increase motivation and productivity. If you think you can do it alone, we hope these tips will help. If not, just call the pros

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